Payables paperwork,
made easy.
Every invoice matched to what was ordered and received.
EasyFinops matches purchase orders, goods receipts and invoices line by line, and shows what doesn't match and what's due, before you pay.
How it works
From a full AP inbox to payments you can trust
Every invoice read, matched to its PO and receipt, and paid on time, with the right amount.
Extract & organize.
Purpose-built for finance documents. Every invoice, receipt and credit note read the moment it lands.
Match & validate.
Every invoice checked against what you ordered, what arrived and what you've already paid.
| Line | PO | Received | Invoiced | |
|---|---|---|---|---|
| Toner cartridges$58.00 each | 40 | 36 | 40 | Short 4 |
| Copy paper, reams$23.90 on PO | 100 | 100 | 100 | Match |
| Binders$11.95 each | 50 | 50 | 50 | Match |
| Staplers$25.50 each | 12 | 12 | 12 | Match |
| Freightnot on PO | – | – | $120 | In tolerance |
INV-4472 repeats INV-4471: same vendor, amount and lines, new number
Meridian Print · new account •••• 9032 on invoice vs •••• 6120 on file
INV-0412 · 18% charged on stationery taxed at 12%
Tax IDs, PO references, totals, bank accounts and due dates
$24.00 invoiced vs $23.90 on PO · $10 over 100 reams
$120 not on PO · within the $120.94 limit
4 billed but not received · $232.00 over the limit
Review & resolve.
Exceptions go to the right person, the right amount gets paid, and no discount slips by.
Everything you need to pay the right amount, on time
From a single receipt to every payable in the business.
Accurate invoice capture
Line items, taxes, totals and vendor details are captured from any format, even blurry scans and photos of receipts.
Two- and three-way matching
Purchase orders, goods receipts and invoices are matched line by line, within tolerances you set.
Duplicate and fraud checks
Repeated invoices and changed vendor bank details are flagged before money leaves the account.
Due-date and discount alerts
Upcoming due dates and early-payment discount windows surface ahead of time, so nothing is paid late or left on the table.
Audit-ready trail
Every payment links back to the requisition, order, receipt and invoice behind it, ready for month-end close and audit.
One view of what you owe
Dashboards show what's pending, what doesn't match and what's due, so finance and procurement work from the same verified numbers.
Coverage
Every document between need and payment
The procure-to-pay paper trail, read, matched and kept in one place.
Live with one of India's leading pharma distributors
Frequently Asked Questions
What does EasyFinops match?
The whole chain from requisition to payment: purchase orders against requisitions, invoices against purchase orders and goods receipts, and payments against invoices. Two-way and three-way matching both work.
Can we set our own tolerances?
Yes. Set price and quantity tolerances by vendor, category or amount, so only real exceptions reach your queue.
Is my data secure? Who can see my documents?
Your documents are encrypted in transit and at rest, and live in your own workspace. Role-based access means every person on your team sees exactly what they should, nothing more. Your documents are never shared with anyone else.
Does it work with our accounting system?
Verified entries can be exported or sent to the systems you already use. Tell us which ones you run and we'll show you how it fits.
What happens to exceptions?
Each one lands in a single queue with the documents side by side and a suggested resolution, such as holding the disputed units or accepting a charge within tolerance, and goes to the person who owns it.
How does it help at audit time?
Every payment traces back to the requisition, order, receipt and invoice behind it, along with who approved what. Auditors can be given their own access to review it.
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